2018 Global E Challenge & Roundtable Registration

Registration opens January 1, 2018! 

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Check or Wire Transfer Options: If you prefer to pay by check or wire transfer, please contact the Apex Center for more information. Institutions may be subject to an administrative wire transfer fee, if you select this method of payment. All checks or wire transfers must be in US Dollars from a US Bank, and please make checks payable to the Virginia Tech Foundation and remit check to Apex Systems Center for Innovation and Entrepreneurship, 3002 Pamplin Hall, 880 West Campus Drive, Blacksburg, Virginia, 24061 USA.  In the memo section of the check, please list fund number 876321. 

 

1.   Annual Regional Partnership Registration: April 6, 2018

Apex Systems Center for Innovation and Entrepreneurship at Virginia Tech and all other global university partners would like to confirm your region’s full and active participation by completing the Annual Regional Partnership Registration online. The $250 partnership dues reserves your university's place in the Global Entrepreneur Challenge and Annual Roundtable in August, since space is limited, and confirms your involvement in both event components for students and faculty. Please review all rules and guidelines and confirm your participation with the Apex Center first, to ensure a student team’s eligibility before you pay the $250 partnership registration by April 6.

 

2.  Global Entrepreneur Challenge Team Nomination

After you complete the Regional Partnership Registration (#1), reserve a spot for the winning student team in your region at the Global Entrepreneur Challenge by completing these registration steps as soon as possible:

  • Team Profile:  As a participant in the Global Entrepreneur Challenge, we would like to showcase your team, so that our regional and global audience has the opportunity to "meet" you and learn about you prior to the event. Submit team profile form.

  • Participant Form: All global event attendees (student, faculty, and staff participants) will need to complete an online participation form. 

  • Visa: As soon as a team is approved to attend the Global Entrepreneur Challenge, students should consult with their university to see if they need to obtain a visa, and apply soon after. Review this informational document before you apply/interview for a visa. Contact the Apex Center Staff to request a formal letter of invitation to be used during the visa application process.

 

3.   Individual registration: June 1, 2018 

Please complete steps 1 and 2 before you make your individual registrations by credit card online for attending student team members and faculty/staff by midnight EDT of June 1. After June, admission fees will increase by $50 (for instance, $300/student, and $250/university representative, as well as $400/add-on Washington, D.C., trip for university representatives only). Individual registrations must be made by July 2, 2018, at the latest. 

Student Admission to Global Entrepreneur Challenge: $250

  • Admission for August 16-25, including meals, lodging, and registration to all events in Blacksburg, Virginia, plus a two-day trip to Washington, D.C., to sightsee our Nation's Capital. See a preview of the student track agenda, and refer to the transportation and lodging information mentioned below. 

Faculty/Staff Admission to the Annual Global Roundtable: $200

  • Admission for August 19-25, including registration to all Annual Roundtable activities and events arranged in Blacksburg, Virginia, including the Global Entrepreneur Challenge and surrounding celebrations. University representatives are responsible for making their own hotel arrangements (special hotel rates available through our preferred hotels listed below), as well as transportation arrangements to and from their hotel to the Roanoke-Blacksburg Regional Airport

Optional Faculty/Staff Admission to Washington, D.C., Trip: $350 

 

4. Transportation Arrangements

Regional ground transportation information will be posted summer of 2018 but please refer to this information regarding air travel:

For August 16-25 Attendees: All students and any university representatives that register for the additional two-day trip to Washington, D.C., should fly into the Washington Dulles International Airport, Dulles, Virginia on Thursday, August 16 for close convenience to the activities scheduled and located in D.C. Apex Center will provide a chartered bus for guests to use in Washington, D.C., in addition to the trip from D.C. to Blacksburg on August 18. On Saturday, August 25, all attendees are responsible for arranging their personal transportation reservations from their host family to the airport they are flying out of. From Blacksburg on the morning of the 25th, the Roanoke-Blacksburg Regional Airport is located just one hour away, and the Washington Dulles International Airport is about 4 to 4.5 hours away by ground transportation. Otherwise, you can depart from whichever airport best suits your travel plans but please be mindful that you are responsible for arranging your own ground transportation. Host families are not responsible for this component and their lodging accomodations conclude Saturday morning, August 25.

For University Representatives Attending August 19-25 Only: For any university representatives attending the Annual Global Roundtable in Blacksburg, Virginia only, we recommend using the Roanoke-Blacksburg Regional Airport for convenience to the activities and events scheduled within one hour away. All attendees are responsible for arranging their own transportation to and from the Roanoke-Blacksburg Regional Airport to their hotels during the event week.

 

5.    Lodging Reservations 

Washington, D.C., August 16-18: 

The Apex Center will make hotel room reservations for students August 16-18, at The Westin Arlington Gateway, in Washington, D.C., which is bundled into the cost of student admission.  The Apex Center will assign two students per hotel room (each room has double beds), from the same team, and of the same gender. Room assignments will be communicated to you early August 2018. If university representatives register and pay for the additional two-day trip to Washington, D.C., the Apex Center will personally arrange your hotel room at The Westin Arlington Gateway.

Blacksburg, Virginia, August 18-25:

Students receive free lodging in Blacksburg, which the Apex Center will assign you to a local host family  August 18-25, with your departure the morning of August 25. Assignments will be made mid-July, and you will be notified via email with an introduction to your host family. Students will need to make personal hotel room reservations, if they extend their stay beyond the morning of August 25.

Faculty and staff participants will receive special rates at our preferred hotels but please make your reservations by mid-July, since hotel space may be unavailable after that.

  • The Inn at Virginia Tech: $108/room per night (plus tax), available August 18-25, made by July 19, 2018. Available on a first-come, first-served basis. After July 19, the room rate expires and significantly increases, if rooms are still available.  Call 1-877-200-3360 or 1-540-231-8000 to make your reservation or book it online, under the Global Entrepreneur Challenge room block (host Virginia Tech).
  • Hyatt Place Blacksburg (located across the street from The Inn at Virginia Tech): $129/room per night (plus tax, and includes complimentary breakfast daily), available August 18-25, made by June 18. After June 18, room rate may be available through July 18 at the latest. Make your reservation online here (group or corporate code should be "G-VTAS," after you select your arrival and departure dates between August 18-25).

 

 

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